Webex Integration Addon - Modern Events Calendar Knowledgebase Webex Integration Addon - Modern Events Calendar Knowledgebase

Webex Integration Addon

With Webex Integration, you can show your users the information regarding your meetings and webinars. Provide the users with an embedded code of your event link plus username and password. You can choose whether they should be able to see this information after the reservation or be shown to everyone. You can also send this information via email after the reservation is done. Put a badge on shortcodes and single events to make them stand out.

The minimum MEC version required for this add-on is 6.6.4.

After installation, you can see a sub-menu in MEC’s main menu, which allows you to access the add-ons data and its integration with Webex. First, you need to get down to combining. In order for this, you should log in to your Webex account and follow the procedures below:

Connect your account

1. Register your Integration : Click Here

Registering an integration with Webex Teams is super easy. If you’re logged in, select “My Webex  Apps” from the menu below your avatar at the top of this page, click on Create a New App then Create an Integration to start the wizard.

You’ll need to provide some basic information like your  integration’s name, description, and logo. This information should be user-facing since that’s what  they’ll see in the permission dialog. 

After successful registration you’ll be taken to a different screen containing your integration’s newly  created Client ID and Client Secret.

Important Note: Client Secret will only be displayed once so please copy the data and keep it safe! 

2. Configure your Webex App (You need to fill all below information)

You can find Redirect URI in Webex Integration addon dashboard :

Scopes: You need to check just meetings “schedules_read” and “schedules_write”

3. Authenticate and Generate an Access Token

After logging in, users will see a Grant Access option like in the image below. Click on Authenticate to create the Authorization Code. You will then click on Generate Access Token.

Select Webinar/Meetings to import/Export

1. Import

In order to import, we must select the desired time period and set the limit number, and then click on the meeting or webinar. 

Note: In order not to import the expired items, we have to check the Exclude Expired Events option.

2. Export 

In order to export, just click on the Export Events to Webex button to get the list of events and then export the ones you want.

Webex Options in Event Details

Like the Zoom Integration Addon, the following options are included to help you set up your Webex online event.

Regarding the new tab after installing Webex Integration, some complementary information is provided here:

  1. Type of the event
  2. View Webex badge icon in all shortcodes as a badge:

  3. View the badge in Single Event page, in the sidebar:

  4. Join URL with title and link target
  5. The password to join the Webex event.
  6. Embed code (for instance a YouTube video or…)
  7. View the above info in a certain interval before the event starts.
  8. Hide the details once the event is live.

A checkmark box can be found in front of ‘Link and Password’ options. If you check them, the user can view that info when they make a booking and consequently they won’t be viewed on top and will only appear when the reservation is made.

This addon uses placeholders for email to send the above mentioned info to the users.

Making preparations for Exporting from MEC to Webex:

You may need to transfer your events from MEC to Webex. For that, you need to make sure that you’ve already defined what events need to be transferred. You can do this by going to Edit Event Page for each event you want transferred and then go to Event Details > Webex Information and define that your Webex event is either a ‘Meeting’ or ‘Webinar’.Then go to ‘Webex Menu’ under MEC – you might need to generate access code again – then in the new window simply click on ‘Export Events to Webex’.

For more details about this addon please click here.

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